LearnexaPlatform

Everything your school runs on. Nothing you have to stitch together.

Report cards, fees and SchoolPay, the timetable — the three things schools choose us for — then everything else: enrollment, attendance, exams, teachers, HR and payroll.

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Report Cards01 Fees & Finance02 SchoolPay03 Timetable04 Enrollment05 Curriculum06 Attendance07 Exams & Marks08 Teachers09 HR & Staff10 Payroll11 Parent SMS12 Accountability13

01 / REPORT CARDS

Report cards ready in an afternoon, not a week.

Marks go in once; Learnexa does the ranking, aggregates, attendance and comments, then prints a branded report card for every student in the stream. This is the module heads buy us for.

St. Teresa Girls' Secondary School

Sample school — demonstration data

TERM 2 · 2026

Student

OKELLO, James

Class

S.3 · Stream A

House

Mutesa

Aggregate

Subject	EOT	AVG	Grade	Remark
Mathematics	88	85	D1	Outstanding
English	78	75	D2	Very good
Physics	72	70	C3	Good
Biology	66	62	C5	Improve practicals

aA full stream's report cards generated at onceLive
bYour school's name, crest and coloursLive
cRanks, aggregate points and attendance includedLive
dO-Level and A-Level laid out correctly, each in its own formatLive
ePublish when ready, un-publish if you spot an error, export to PDFLive

Publish a report card in the demo →

02 / FEES & FINANCE

Know who has paid — and who hasn't — any morning.

Set the fee structure once, generate every student's invoice for the term, and read the three reports every bursar produces — outstanding balances, defaulters, daily collections — without touching a spreadsheet.

aFee structures with separate lines — tuition, boarding, lunchLive
bBursaries recorded properly, partial or fullLive
cA term's invoices generated in one stepLive
dOutstanding balances, defaulters and daily collections — always currentLive
eExpense trackingIn progress

Read the full Fees & SchoolPay page →

03 / SCHOOLPAY

Mobile-money payments post themselves.

When a parent pays through SchoolPay, the payment lands on the right student's account automatically — usually before the parent has left the shop. The few that arrive without a clear student name go into a short list your bursar clears with one click.

aPayments matched to the right student automaticallyLive
bA catch-up check so nothing is missed if the network blinksLive
cOne-click matching for payments without a clear student nameLive
dEvery payment recorded with when and how it arrivedLive

Watch a payment post in the demo →

04 / TIMETABLE

A working timetable in minutes, with zero clashes.

Tell Learnexa your teachers, subjects, streams and elective groups, then generate. No teacher ends up in two rooms at once, every stream is covered, and breaks, lunch and prep sit where your school puts them. Adjust anything by hand afterwards.

Auto-generation · sample data3 streams · 8 teachers · 5 days

0 clashes

S.3 A

S.3 B

S.3 C

08:00

MathMr. Kato

EnglishMs. Akello

PhysicsMr. Bwambale

09:00

EnglishMs. Akello

MathMr. Kato

CRE / IREElective

10:00

Break

10:30

BiologyLAB-2

ChemistryLAB-1

MathMr. Kato

aUnderstands teaching, break, lunch, prep and supper periodsLive
bElective groups share a slot so students can split by subjectLive
cRespects each teacher's load — no double-bookingLive
dEdit by hand, duplicate a week, or regenerate at any timeLive
eEvery teacher gets a personal timetable viewLive

Generate a timetable in the demo →

05 / ENROLLMENT

Your whole student body, in by Friday.

Enroll students one at a time or import the whole list at once. Assign streams, houses and day/boarding status. Parent contacts and official student numbers are captured from day one.

aBulk import with checks that catch mistakes before they enterLive
bStream and house assignmentLive
cDay / boarding status per studentLive
dParent contacts and photos on the student profileLive
eEMIS and SchoolPay numbers stored from the startLive

06 / CURRICULUM

UNEB built in — including A-Level combinations.

One of Learnexa's strongest differentiators. O-Level and A-Level come set up the way UNEB defines them, including S.5–S.6 subject combinations with principal and subsidiary subjects. South Sudan's 4-year secondary curriculum is built in too.

aUNEB O-Level, ready on day oneLive
bA-Level subject combinations — principal and subsidiary logic includedLive
cSouth Sudan secondary curriculum (S.1–S.4)Live
dCompulsory and elective subjects set per class levelLive
ePrimary school setupComing

07 / ATTENDANCE

Registers without the register book.

Teachers mark attendance per lesson, per stream. Each student's history builds up through the term and appears on their report card automatically.

aMarked per lesson, by the teacher taking itLive
bFull history for every studentLive
cClass and stream summaries on the dashboardLive
dFlows straight into term report cardsLive

08 / EXAMS & MARKS

Your exams, your weighting, your grading scale.

Beginning, middle and end of term — or whatever structure your school uses. You set how much each exam counts and which grading scale applies. Teachers enter marks once; report cards pick everything up.

aExam types and weighting set by your school, not by usLive
bYour grading scale, applied consistentlyLive
cReady-made comment banks for class teachers and head teachersLive
dMarks entered per class and subject by the teacher who taught itLive
eTerm and class views for checking before publicationLive

09 / TEACHERS

Recruit, assign and balance the load.

Invite a teacher with a link — they set themselves up. Assign subjects and classes, name class teachers, and see at a glance who is overloaded and which class has a gap.

aDigital invitations — no accounts to create by handLive
bSubject and class assignmentLive
cClass teacher rolesLive
dWorkload and coverage reportsLive
eEach teacher sees their own timetableLive

10 / HR & STAFF

Everyone on the payroll, teaching or not.

Kitchen, security, transport, accounts, cleaning, maintenance — one staff register alongside your teachers. Staff check themselves in from their own phone, verified by location, so the register shows who was actually on campus.

aOne register for teaching and non-teaching staffLive
bSelf check-in and out by phone, location-verifiedLive
cLeave requests and approvalsLive
dDuty rostersLive

11 / PAYROLL

The month's payroll to printable payslips.

Open the month's run, and every active employee is included automatically. Add allowances and deductions, mark payments one by one or all at once, and print payslips.

aDraft, finalise, close — a clear monthly cycleLive
bAllowances and deductions per employeeLive
cPay one person or everyone in one stepLive
dPrintable payslipsLive
eTotals for gross, allowances, deductions and netLive

12 / PARENT SMS & NOTIFICATIONS

Reaching parents where they are.

Fee reminders, report-card alerts and school announcements sent straight to parents' phones by SMS. This module is on the roadmap for next term — we'd rather show you the plan than hide it.

aFee balance reminders to parentsComing next term
bReport card published alertsComing next term
cSchool-wide announcementsComing next term

13 / ACCOUNTABILITY

Who did what, and when — always answerable.

Every change to marks, fees or records is logged with the person who made it and the time. When a question comes up at audit season — or in the staffroom — the answer is on the screen, not in someone's memory.

aEvery change recorded with who and whenLive
bDeparted staff are archived, never deleted — their records stay intactLive
cClosed academic years can be lockedLive
dIn-app notifications for the people who need to actLive

Technical details for your ICT team →

Ready when you are

Start with the modules you need. Turn on the rest as you go.

No big-bang change. Most schools start with enrollment and fees, then add report cards by the end of the first term.

Book a free demo on WhatsApp Try the demo Register your school →